Valerie Wilson Travel

Meetings & Events

Access to decades of meeting planning expertise in the best destinations and the finest hotels in the world.

Whether a retreat for 10, an incentive for 100, or a conference for 1,000, every meeting or event should be purposeful and compelling.

Our highly experienced planners carefully curate events that meet your group or company’s goals – and stay on budget. From hotel sourcing and vendor negotiations, group activities and dinner arrangements, and onsite management services, our team handles every detail with professionalism and creativity.

We look forward to working with you on your next event.

Services Overview

Program Design Services

There are so many decisions when planning an event. Where will it be hosted? How do you keep attendees engaged? What should you do once the day’s meetings are over?

Whether you are looking for inspiration or simply need someone to handle all of the details, our more than two decades of planning meetings and events means we have seen it all and have probably planned it all, too. We will help execute your best event yet!

Destination & Accommodations

The right destination and venue can make a world of difference between a good event and a “wow!” event. We make the selection process seem simple after gaining a thorough understanding of your event’s goals and budget by presenting vetted options to choose from. Our industry partnerships and years spent on hotel advisory boards gives us great brand knowledge and first-name-basis relationships with our hotel partners.

Meeting Planning Services

Our individualized approach to event planning and creation means you will have a dedicated lead planner who shepherds the entire process, from site selection to design to final budget and invoice reconciliation. Our flexibility means our service offerings can be purchased individually to complement your in-house planning team or bundled to ensure our fees comply with your desired budget. A sampling of the services we offer includes:

  • Site Inspections
  • Hotel & Supplier Negotiations and Contracting
  • Group Air & Transportation
  • Custom Built Websites and Registration Sites
  • Live Enrollment Reporting
  • Group Transfers with Arrival/Departure Manifests
  • Speakers and Entertainment

Budgeting & Cost Analysis

We make it easy to stay on top of the bottom line by working with you from the beginning to set a budget.

Your dedicated planner will assist in executing an exceptional event that accomplishes your stated objectives, all on budget. Once your event is over, we will send you one easy-to-follow invoice with a review of all vendor invoices.

Group Air

Our Group Air Desk will get your attendees from Point A to Point B with ease and efficiency. No matter the number of attendees, all will receive personalized service. Our agency’s ticketing volume allows us to negotiate better rates and contracts that benefit your bottom line. We also offer customized reporting to provide your company and internal planners with access to the information they need.

Onsite Services

We travel with you onsite to ensure every event detail is executed in the fashion it was planned. We are engaged with vendors and your guests throughout the event to make sure it is streamlined and stays on schedule. Our onsite services team is the gold standard in the industry.

Online Event Registration & Mobile App

We create beautiful custom websites using your logo and branding with our cloud-based meeting and event management software. Online registration makes it easy for your attendees to securely provide their personal information and indicate event preferences. Our vast reporting capabilities make the administration side easy with web links to live reporting as well. Looking for mobile access to event details and personal agendas? We’ve got you there, too!

We love working with you. Your tenacity, calm, sense of humor, and talent are a huge asset to our organization.

Melissa B., Executive Director, The Educational Foundation of America

Thank you for sending the final invoice so concisely, and more importantly, for your assistance in executing an incredible experience for our clients and executives. Your dedication and strong work ethic are like none other and your partnership is truly valued. From building customized websites, to planning travel for various types of clients and their many needs and changes, we thank you for your positive attitudes and quick responses. Each and every client had a positive travel experience, kicking off their Roland Garros experience on a positive note (and returning home safely as well!). On behalf of the entire team, thank you to you and your entire team for helping to make this inaugural Roland Garros Client Experience a grand slam! We look forward to working together again soon.

Arielle F. (Vice President of Corporate Relations, Discovery, Inc.)